Introduction to the Privacy Policy
“WTS Tax Vietnam Co., Ltd (“WTS Vietnam”) respects your privacy and understands the trust you place in our ability to provide your tax, legal and accounting advisor. The Privacy Policy provided below explains how WTS Vietnam collects, uses, discloses and safeguards your personal information when visiting our website, engaging our services, or responding to our communications. WTS Vietnam will at all times seek to uphold the highest standards of confidentiality, security and transparency in accordance with these laws as well as our own high internal standards. When you provide your information to WTS Vietnam or visit our website (https://wtsvietnam.com/), you agree to the terms set out in this Privacy Policy. Further questions can be directed to [email protected] or (738) 451-2196.”
About Us
WTS Tax Vietnam Co., Ltd. is a fully licensed provider of accounting, chief accountant and tax agent services. Since our main market is the USA, we have set up an office in Los Angeles County of California. We embrace our status as a WTS Global member, providing our clients with international experience across more than 100 countries. We embody values such as innovation, passion, excellence, and reliability into everything we do. We provide accounting services to MNCs and middle-sized companies, private clients, family offices, as well as associated foreign investors looking for expert advice in US tax, accounting, and legal matters. Our privacy practices are consistent with the quality and trustworthiness embodied in our firm.
Privacy Policy Scope
This Privacy Policy governs all information provided to WTS Tax Vietnam Co., Ltd through our website and by direct communication with us, through engagement of services and any other means under the control of WTS Tax Vietnam Co., Ltd. This Privacy Policy describes how we collect, use and process personal information pertaining to individuals who are clients or potential clients of our services, visitors to our website or partners and other stakeholders. Our Privacy Policy applies to any and all data management processes on digital and physical medium pertaining to you so that provision of your personal information is done thoroughly, with concern and with due attention throughout its lifecycle.
Information We Collect
In order to deliver effective customized tax and legal services, WTS Tax Vietnam may collect the following information:
- Personal data: Name, title, employing firm, position, business contact information (postal address, telephone number, email address).
- Professional data: Sector of activity, registered company details (registration name/number), tax reference number, accounting/financial data, and/or any other information which may arise in relation to your services we provide to you.
- Service-related data: This may include correspondence or contracts with our office, documents, and other information provided by or regarding you in connection with the advisory or compliance services we provide to you.
- Website use data: This includes the IP address from which you access our website; the type and version of your browser; our web pages that you view; information about you that web servers automatically identify; and website statistics and other information we collect via Web Beacons, cookies or similar tracking systems.
- Payment data: Payment terms, bank account details and payment history, if such information is required for purposes of invoicing or financial transactions.
- Marketing data: Information that you send us concerning your preferences in receiving marketing materials/publications from our Firm.
We only hold personal information that is necessary for us to provide our services, operate our website, or for the purposes of pursuing our legal and regulatory obligations.
Data Collection Methods
WTS Tax Vietnam collects information from various sources to ensure an effective working relationship with you, including the following:
- Directly from you: Information you provide us with over the phone, email, in person, or through our website’s contact form.
- During any engagement with us: Information we collect in the course of an engagement for accounting, tax and/or legal consulting services that may include your file documents (i.e. data uploaded to our server or faxed/emailed), flyers and other written communications related to the services performed on your behalf.
- On our website: We may use cookies, web analytic tools/solutions, or log files to collect information about your use of our website. These technologies are used to monitor your activity and usage of our website, which can enable WTS Tax Vietnam to improve your overall user experience by analyzing and customizing the functionality of the website.
- From other sources: Information we receive from third-parties in order to perform our services. These include but are not limited to WTS Global and are strictly treated within the limits provided by law and agreed with you in our engagement letter.
- Our events and webinars: Information we receive if you attend a seminar, workshop or webinar WTS Tax Vietnam organized. This information may include registration data and feedback on the event.
Purpose of Data Collection and Use
WTS Tax Vietnam will process your personal data for the following legitimate business purposes:
- Provision of Services: To provide, administer, and deliver our accounting, tax, legal and consultancy services to you or your business.
- Customer Service: To answer your queries, provide technical or professional support, and maintain communication with you during your engagement with us.
- Legal and Regulatory Compliance: Meeting our legal, regulatory and professional reporting or compliance obligations including but not limited to our anti-money laundering (AML), know-your-customer (KYC) and record keeping requirements.
- Marketing & Communication: To communicate with you about relevant news, events, publications, marketing materials and services we think may be of interest to you, where this is in accordance with our legitimate interests in promoting our services or is otherwise permitted by law (but only if you have opted to receive such information).
- Website Administration/Functionality and Improvement: To ensure that our website functions properly, is technically secure and is user-friendly for all visitors.
- Business Development Activities: To monitor trends in using our services, review the performance of our services and improve our services based on aggregated and anonymized data.
We never use your personal data for incompatible purposes and we never sell personal information about visitors to our website to third parties.
Legal Grounds for Processing Data
Handling information across our service offering is based on one or a combination of the following legal grounds:
- Performance of a Contract: If and when we need to perform a contract with you or your company, this processing will represent a performance of that contract with you.
- Legal Compliance: We process your personal information in order to comply with applicable laws, regulations and professional standards, such as US, local and international laws as well as data protection laws.
- Legitimate Interests: We process your personal information as part of our legitimate interests in running and improving our business, where your rights and freedoms do not override those legitimate interests.
- Consent: For certain processing activities, we rely on your consent (i.e. direct marketing). If we do so, you have the right to withdraw your consent at any time by contacting us at [email protected].
How We Secure Your Data
Your information security is a key priority for WTS Tax Vietnam. We use a range of technical, administrative, and physical controls to secure your information:
- Access controls: Only authorized personnel will have access to your information on an as-needs basis, with all staff subject to strict nondisclosure undertakings.
- Data Encryption: Sensitive data are protected using industry-standard encryption technologies while in transit and at rest.
- Secure infrastructure: All IT systems are hosted in secure data centers behind firewalls and advanced security monitoring, with regular security audits.
- Regular training: All our people receive ongoing data protection and cybersecurity training to ensure they are well-informed about data breaches and develop and apply best practices.
- Incident management: We use appropriate procedures and controls for the detection, handling and reporting of any data breach or other data security incident in accordance with applicable law.
Data Sharing and Disclosure
We only share your personal data where necessary and with the greatest care:
- Within WTS Global network: Your personal data may be passed on to contractually bound member firms of WTS Global or GRÜNKORN & PARTNER LAW CO., LTD. in connection with cross-border activities or provision of special expertise, where such arrangements are subject to confidentiality and data protection agreements.
- Service Providers: We use carefully selected service providers in order to process your information (e.g., IT, cloud hosting or billing service providers). Such service providers have contractually agreed to protect your information. They may use the information solely for the purpose of providing the services.
- Public authorities: We may share information with public authorities where required by law or a national regulator. We will only disclose information that is legally required or necessary in order to meet statutory obligations or to meet individual requests from national regulators.
- Business transfers: If at some point we enter into any merger, business transfer, business reorganisation or similar activity, relevant personal data may be transferred, provided however there is sufficient adequate protection of concerned individuals’ data and they are notified of the disclosure.
We do not sell, rent or otherwise make your information available to third parties that are not contracted through us for their own purposes.
Cross-Border Data Transfers
As we are a member of the WTS Global network and operate cross-border in our service offerings, your personal data may be transferred to recipients outside the country of your residence, including to countries outside the United States. We take measures to ensure that the transfer of such data is done in accordance with applicable data protection law and that your personal data will be provided with an adequate level of protection by the recipient. This may involve:
- Using EC-approved standard contractual clauses
- Requiring receiving organisations to provide similar privacy and security standards
- Obtaining your explicit consent
We will be pleased to provide you with further details regarding international transfers upon request.
Data Retention Policy
WTS Tax Vietnam retains personal information only for as long as is necessary to process your services requests or for the purposes for which you provided the data to us or as required by applicable laws, regulations or contractual terms. In general, we will retain your information for the duration of your client relationship with WTS Tax Vietnam and thereafter as required under applicable legal, accounting or regulatory requirements in order to comply with our regulatory requirements. When we no longer need personal information, we securely destroy it or anonymize it in such a way that prevents identification of the individual. If you have specific questions about our retention of or use of personal data, please contact us at [email protected].
Your Rights and Choices
WTS Tax Vietnam is fully committed to respecting your legal rights under the applicable data protection law regime strengthened by robust international standards. Depending on where you are based, you may have the right to:
- Request details of the personal information we hold about you
- Request that we correct / update any inaccurate or incomplete personal information we hold
- Request that we delete or anonymize your personal information in certain circumstances, subject to legal or contractual retention obligations
- Object to or restrict the processing of your personal information
- Revoke consent if the processing is based upon consent
- Obtain a copy of your personal information in a structured, portable and commonly used machine-readable format (data portability)
To enforce these rights please get in touch with us via [email protected] or (738) 451-2196. Whenever possible we will respond to all requests expediently and in full compliance with applicable laws.
Cookies and Similar Technologies
Our site utilizes cookies and related technologies to personalize your experience, analyze site traffic and support our essential functions. Cookies are small text files that are placed on your device, enabling us to remember your preferences and understand how you or others use the site. Cookies may be disabled in your Internet browsers, but some features or functionality may no longer be available.
We use the following cookies:
- Essential cookies: Required for core functionality of the website
- Analytics cookies: Allow us to collect anonymous information regarding uses of the website
- Preference cookies: Remembering settings and preferences allow us to personalize the user experience
We do not use cookies for advertising across behaviorally targeted ads. We do not track you on other websites. For more details, please refer to our Cookie Policy.
Third-Party Sites and External Links
This website may include links to third-party websites or resources including websites of WTS Global members and GRÜNKORN & PARTNER LAW CO., LTD. These websites and resources are subject to their own privacy policies, as WTS Tax Vietnam has no control over any external sites. Please review any privacy policies of third-party websites before supplying personal data on any third-party website.
Children’s Privacy
WTS Tax Vietnam website and services are not targeted at children under the age of 18. We do not knowingly or intentionally collect personal information from children. If we become aware that we have collected personal information from a child without verification of parental consent, we will take reasonable steps to delete such information. If you think that a child has provided us personal information, please notify us and we will take action.
Communications for Marketing Purposes and Preferences
With your consent or as otherwise permitted by applicable law, WTS Tax Vietnam may send you marketing materials and advertisements in the forms of newsletters, legal and tax alerts, invitations to our events, information on our publications or other information on our services. You may unsubscribe from such marketing materials or advertisements at any time in accordance with the instructions set forth in our e-mail communications or you may contact us at [email protected]. Please understand that even if you decide not to receive marketing messages or advertisements, we may still send you communications or notices that are important in order to service your account or other on-going engagements.
Data Security Practices
We take data security seriously and continually implement cutting edge protections to safeguard your information against unauthorized access, loss, misuse or alteration. Our security measures are designed to provide that protection and include:
- Firewalls and intrusion detection systems
- Multi-factor authentication for critical systems
- Periodic vulnerability scans and penetration testing
- Secure backup processes and data recovery
- Strong password requirements and logging of data access
Following a data breach, we will inform affected persons and appropriate authorities to the extent required by law or our internal incident response procedure.
Policy Updates
WTS Tax Vietnam may change or amend this Privacy Policy at any time and for any reason to reflect changes in our practices, applicable law or business operations. We will publish an updated policy on the Site and update the date of the revision when we make material changes. We encourage you to periodically review the policy for updates and for information on how we protect your information. By using the Site or the Services after the posting of any change or amendment to our policy, you consent to it.
Contacting Us
If you have any questions, comments or requests related to this Privacy Policy or our processing of your personal data, please feel free to reach out. Our support team will reply to you in a timely manner and with respect for your privacy.
| Address: | 2345 S La Cienega Blvd Ste 22, Los Angeles CA 90034 |
| Phone: | (738) 451-2196 |
| Email: | [email protected] |
| Website: | https://wtsvietnam.com/ |
| Business hours: | Mo – Fr, 9:30 – 18:30 |
Should you wish to exercise your data rights or have any question regarding privacy you are welcome to contact us via phone or email for fast response. You may also visit our Contact WTS Tax Vietnam page for more information.
Your Responsibility and Agreement
By accessing or using our website, or in connection with our Services, you represent that you have read and understand this Privacy Policy and that you agree to its terms. You are responsible for maintaining the accuracy, relevancy and completeness of any information you provide to us. If you provide information on behalf of another party (e.g., your employees, contractors and/or business partners), you represent that you have all necessary consents and authority to do so. Please contact us with any questions or privacy-related concerns.
Commitment to Privacy Prominence
Privacy lies at the heart of the work we do for our clients here at WTS Tax Vietnam. We comply with all regulatory requirements from a technical standpoint, but we also implement processes that uphold the trust you, our clients, and regulators place in us through respect for your privacy and confidential information. In particular, we regularly assess and improve our practices to meet or exceed the requirements and evolving expectations of our clients and regulators. Our commitment to innovation, excellence, reliability, and bespoke solutions includes how we collect, use and handle your information. Thank you once again for putting your trust in WTS Tax Vietnam Co., Ltd. Contact our team today for bespoke tax and legal solutions – always with your privacy top of mind!